We recommend that you schedule programs as early in the school year as possible to reserve the artists and dates of your preference, as KCYA programs are subject to artist availability.

• After the artist has verified his/her availability, we will confirm the details with you by email.

• As soon as the program is booked, we will email you a Program Confirmation/Invoice, and a Program Evaluation Form.

• Please make sure all equipment needs listed on the Program Confirmation are met by the date of the program.

For all programs, a teacher or administrator must be present in the room at all times. There are no exceptions to this policy.

KCYA has prepared a Teacher Program Guide (TPG) for each program that details the teaching artist’s biography, program goals & objectives, discussion ideas, pre- and post-activities, vocabulary words, and teacher resources. These guides provide the classroom teacher with supplemental information to enhance the educational value of the program.

Teacher Program Guides may also be downloaded from our online catalog. Please share the guide with educators, parents, administrators and other interested parties prior to every KCYA program.

Payment can be made via:

• QuickBooks Online: please look for an email coming from KCYA that will include your invoice

• Checks: payable to Kansas City Young Audiences

Please mail checks to: 
Kansas City Young Audiences
3732 Main Street
Kansas City, MO 64111

KCYA will email you an invoice the month after the program took place. Please do not pay upon receiving the program confirmation, as this is just a confirmation that the program has been booked.

Once you receive the email, you will be prompted to pay via QuickBooks. If you’d rather use a different payment method, you can always mail a check out to Kansas City Young Audiences (3732 Main Street, KCMO 64111), including your school’s name and date of program.

We do not accept credit card payments at this time.

Please do not give payments to the artist at the scheduled event, as they are not authorized to accept payments.

KCYA has limited funding to assist Title 1 schools with program fees. In addition, there are several grant opportunities available to schools in both Kansas and Missouri that will cover some of the costs of our arts education programs.

If you need to cancel a program, please contact your scheduling coordinator 2 business days prior to the scheduled program. Clients who cancel a program with fewer than 2 business days notice will be billed the full cost of the program.

RESCHEDULE: If you need to reschedule a program, please contact your scheduling coordinator as soon as possible. Clients who reschedule a program with fewer than 2 business days notice will be charged an additional fee equal to 20% of the total program cost.

If your school or organization is closed because of inclement weather, please contact us immediately so that we can notify the Teaching Artist. We will then reschedule the program for another date. There will be no rescheduling fee, as weather closures are unpredictable.